October PTA Meeting Minutes

Sage Hills PTA Board Meeting

October 13, 2014 – 12:30 pm - Sage Hills Library

Attendance: Jen Jeppson, Jamie Child, Katy Wilbur, Stephanie Watson, Cindy Carpenter, Shiree Dome, Kara Martin, Tyfani Balzotti, Manu Harris, Jill Revell, Lindsay Longson, Christie Esperson, Dana Moore, Carissa Allen, Brady Rowley, Barbara Poduska

1.      Pledge of Allegiance

2.      Hogwarts Recap

a.       Total sales: $6400.00 (inc. 630 meals); profit TBD after receipts are totaled

b.      For next year:

                                                              i.      Create more chocolate frogs (about 1000)

                                                            ii.      Make a line room for balloons and add more helpers

                                                          iii.      Move choir performance to the end, in the gym

                                                          iv.      Buy more chess sets for chess room

                                                            v.      Some shops need more decorations (Honeydukes); each shop should have a person in charge for decorations/atmosphere

                                                          vi.      1000 more galleons needed

3.      Sage Hills Testing Info

a.       Proficiency levels 1 (below proficient) to 4 (highly proficient); questions used to be about the same in difficulty; now questions are ranked from easiest to most difficult

b.      UT proficiency scoring on NAEP/ACT is about 40%

c.       Since scoring is on new system this will be the benchmark year; improvement will be able to be measured in future years

d.      Results will be given to schools in October and parents in November

4.      Budget Update- to be emailed

5.      Vote on Budget Reallocation

a.       Reading Recovery- $100; Mountain Main- $200;  Shiree motioned, Stephanie seconded, unanimous approval for $200

b.      In the future- based on grants program from PTA; all funds in excess of expenses (discluding rollover needs) can go to teacher grants.  Stephanie motioned, Shiree seconded; unanimous approval.  Specifics TBD

6.      Reflections Update

a.       Kara will hand out awards on October 27^th at 6:30

b.      Awards will also be announced at November assembly; trophies given ten

7.      Choir Update

a.       109 kids in choir

b.      T-shirt deal for $5.43, will be ready next Friday

c.       Tree lighting- Dec 1st

d.      Needs an assistant/piano player

e.       Students who haven’t paid-  send home letter to parents who haven’t paid with request for payment, possibly application for scholarship

8.      Picture Retake Volunteers- Carissa will check in on how many/if deal applies

9.      Email System: Mailchimp vs. Gmail- stick with Mailchimp for now and send important emails to Brady to forward on to all parents

10.  Play auditions end of November

11.  Minutes Approval: Kara motioned, Stephanie seconded; unanimous approval

12.  Adjournment: 1:50